spadeshearts GARFORTH BRIDGE CLUB diamondsclubs

CONSTITUTION

Adopted at the Annual General Meeting held on 16 September, 1981. Updated 14.4.90 - 18.9.90 - 25.6.98 - 23.4.03 - 6.4.05 - 20.4.09 - 18.4.12

Name
The organisation shall be called "The Garforth Bridge Club".
Aims
The aims of the club shall be to encourage the playing of Bridge particularly in Garforth and its environs, and any activity incidental thereto.
Membership
Membership of the club shall be open to anyone whose application has been approved by the Committee who has paid the appropriate subscription, and who abides by the club rules. Any member whose subscription is more than three months overdue shall be deemed to have forfeited membership. The Committee is empowered to withdraw membership from anyone guilty of persistent breaches of club rules or bridge etiquette, or whose conduct is outside the spirit of the game without refund of any membership fees paid. Any member who has had membership withdrawn shall have the right to appeal against such decision to the Yorkshire Contract Bridge Association or the English Bridge Union as appropriate.
Officers
The Officers of the Club shall be the President, an Honorary Secretary and an Honorary Treasurer. They shall be appointed at the Annual General Meeting to hold office for one year at the conclusion of which they shall be eligible for re-election. Close relatives living at the same address shall not hold simultaneously the offices of President, Honorary Secretary or Honorary Treasurer. The President shall usually hold that office for no more than three years consecutively but after a lapse of one year shall be eligible to be re-elected. For the purpose of this Rule and following Rule 5, a year shall be that period of time between the election of an Officer or Committee member at an Annual General Meeting and that person's re-election or the election of his successor at the subsequent A.G.M.
Committee
The affairs of the club shall be conducted by a Committee consisting of the officers and up to five other members. Nominations for the Committee shall be received, in writing, by the Secretary seven days prior to the Annual General Meeting and shall contain the consent of the nominees. The Committee shall be elected annually by ballot at the Annual General Meeting. Should a tie result, a second ballot between the tying candidates shall be held. If this also results in a tie, the matter shall be resolved by the drawing of lots.
Committee Meetings
The Committee shall meet as required by the business to be transacted, but not less than once each calendar quarter, and four members present, including at least one officer, shall constitute a quorum. Voting shall be decided by a simple majority and each person present shall have one vote, save that, in the event of an equality of votes, the Chairman shall have a casting vote in addition to his vote as a member.
Sub-Committees
The Committee is empowered to form Sub-Committees from among its members and by co-option of club members for any purpose other than the general management of the club. The President shall be an ex-officio member but not necessarily the chairman, of any Sub-Committee. A Sub-Committee shall report back to the General Committee, and half its members shall constitute a quorum.
General Meetings
Each member present at a general meeting shall be entitled to one vote. A proxy may be appointed, in writing, by any member unable to attend the meeting. The document appointing the proxy shall bear the signature of the member appointing the proxy, a note of the resolution referred to and shall state whether the vote is to be for or against the resolution. The document shall be given to the Honorary Secretary before the start of the A.G.M. and the validity of the document shall be checked. The Honorary Secretary shall cast the votes in accordance with the members' wishes. Any motion, other than one affecting the Constitution shall be determined by a simple majority vote, the Chairman having a casting vote in the event of the voting being equal.
Annual General Meeting
The Annual General Meeting shall be held on a club night in April each year the business of the meeting being to:
a) Receive reports from the Committee and officers.
b) Receive an audited Financial Statement from the Treasurer.
c) Elect the Officers, Committee and an Honorary Auditor for the coming year.
d) Consider and vote upon proposed amendments to the Constitution.
e) Determine the Annual Subscription, the club night fees, and any other financial charges which the club decides to levy.
f) Deal with any other business of which notice has been given in the agenda of the meeting. Items for inclusion in the agenda of the Annual General Meeting shall be submitted, in writing, to the Secretary 21 days prior to the meeting. The Secretary shall issue notice of the meeting specifying the business to be transacted thereat 14 days before the date of the meeting. This shall be displayed on the notice board and verbally announced at the club at the two club nights preceding the meeting. Any proposed amendments to the proposals contained therein shall be handed, in writing, to the Secretary 9 days before the meeting and the final agenda shall be published 7 days prior to the meeting.
Extraordinary General Meeting
An Extraordinary General Meeting may be called at any time at the discretion of the Committee, or shall be called within 28 days of the receipt by the Secretary of a request in writing signed by not less than one quarter of the members setting out the purpose of such a request. Notice setting out the purpose of the meeting shall be given to all members at least 21 days before the meeting. Any proposed amendments shall be handed to the Secretary within a further seven days, and such amendments shall be circulated to the members 7 days before the meeting. An Extraordinary General Meeting shall not be called for the express purpose of reversing or amending a resolution passed at the previous Annual General Meeting but this shall not preclude the calling of a meeting to express a vote of no confidence in the Committee. If such a resolution is passed, the Committee shall be deemed to have resigned with effect from a date 14 days later, when another Extraordinary General Meeting will be held to elect another Committee. A quorum at an Extraordinary General Meeting shall be half the members entitled to attend and vote, and in the absence of a quorum, any resolution submitted shall fall by default.
Finance
The financial year of the club shall end on 31 st March of each year. Any funds surplus to the day to day requirements of the club shall be deposited with a recognised financial institution, such accounts being operated only upon the signatures of any two of the President, Treasurer and Secretary for the time being.
Subscription
The subscription and membership years shall start on June 1st in each year from 2013 onwards and membership subscriptions shall be due to be paid on that date and shall reflect any change in the rate agreed at the most recent AGM. The annual membership subscription and normal club night fees shall be determined each year by the Annual General Meeting and shall be subject to amendment only by a General Meeting. Persons joining the club after November 30th shall pay half the subscription of that year for membership until May 31st following. Non-members shall be permitted to attend without obligation on any six club nights in a financial year on payment of the requisite fees. Thereafter they must apply for membership.
Amendments to Constitution and Rules
No alteration shall be made to the Constitution of the club except at an Annual General Meeting and only then provided that a) notice has been given in the notice convening the meeting and b) not less than two thirds of the votes cast are in favour of the alteration. In circumstances deemed by the Committee to be exceptional. The club Constitution and Rules may be amended by the Committee. Any such amendment must be announced and displayed on the notice board for a four week period immediately following the amendment, and it shall only stand until the next General Meeting when it must be ratified or rescinded. Ratification shall require a two thirds majority of the members present.
Emergencies
Any matter for which no provision exists in the Constitution or Rules of the Club shall be decided by the Committee, whose decisions shall be binding until specific provision can be made by the General Meeting.
Dissolution
The club shall be dissolved by a resolution passed by at least five sixths of the members present and voting at a Special General Meeting called for the purpose of considering such dissolution, any balance of cash remaining in hand after the realisation of assets and payment of liabilities being distributed as decided by a simple majority of those present at the meeting.
Founder Members
The Founder Members of Garforth Bridge Club shall be made Honorary Life Members upon reaching retirement age (60 years).